ArticlesBlog

SOTA 2018 Music Grant Application Webinar

SOTA 2018 Music Grant Application Webinar


Thank you for your interest in the State
of the Arts 2018 Music Grant. This webinar is designed to unpack and
explore the grant including the application. Potential grantees may find
the information in this webinar useful when completing the application and
proposal process. A variety of topics will be covered during this webinar,
including: exploring the State of the Arts initiative, viewing online resources,
unpacking the application and discussing various elements of the proposal,
discovering sample strategies, useful information or building a budget
proposal, and more. First, we will learn about the State of
the Arts Initiative and the 2018 Music Grant. Tennessee: State of the Arts was
developed as a public-private partnership between the Country Music
Association (CMA) Foundation and the state of Tennessee. This initiative seeks to
leverage Tennessee’s rich history in the arts to launch a statewide program
focusing on expanding students access to high-quality music and arts education
State of the Arts aims to create a cohesive model for arts and music
education in Tennessee This grant includes 1 million dollars in
funding over three years from the CMA Foundation. In its first year this
competitive grant will allow school districts to receive funding to improve
or develop their music education programs. beginning with this school year,
three-year grants will be awarded to eight districts across the state. Grants
will focus on the goal of expanding access to music education and may fund a
range of strategies. Now, let’s discover some of the new content and resources
available on the State of the Arts website. This website will not only serve
as the portal for the initiative and art specific grants it will serve as the hub
for visual and performing arts education in Tennessee If you go to the Department of Education
website that’s TN.gov/education, find the instruction tab, click State of
the Arts, this will take you to the State of the Arts webpage. On the landing page
you’ll find a general overview of State of the arts, including more information
about the partnership and the implementation. Along the left-hand side
in the menu you’ll find information about the music grant. Clicking here will
take you to some of the information that we are covering in today’s webinar. You
will also find the full timeline for the State of the Arts music grant some
additional criteria and information regarding the 2018 grant here, you’ll
also discover some additional overview resources,
information about the application roadshow, which we’ll cover a bit later,
and the link to apply now on the state On the arts website you’ll also find
useful links to the Tennessee Fine Arts standards, the fine arts growth measures
or portfolio system, links to Tennessee Fine Arts State organizations,
information about the arts education data project and other fine arts
resources. Clicking on the fine arts resources tab will take you to a link to
sign up for State of the Arts or Tennessee Fine Arts updates this is a
monthly newsletter sent out by the department that covers things specific
to Fine Arts in Tennessee schools. Going back to the music grant, clicking on
application resources, many of the materials on this page will be useful to
you and necessary to complete your proposal and application. We will refer back to some of the documents that you’ll find here, but it’s recommended that you
familiarize yourself with the documents that are listed here, including printing
them off for use as you complete your proposal. Now, let’s unpack the
application the State of the Arts 2018 music grant application is also referred
to as a request for proposals. It is recommended that you download and print
the PDF version of this document from the website. You will want to prepare all
information and materials prior to starting the actual online application
process. We will cover some of the basics of the application here. Please make
certain to read through all of the information in the document. The purpose
of the State of the Arts music grant is to fund initiatives and strategies that
will expand students access to high quality music education. There are five
key priorities of the grant: to engage more students in music education, create
equity and alignment, foster excellence creativity and growth, support highly effective music teachers, and reflect our culturally and
ethnically diverse communities. Let’s discuss the eligibility of the 2018 music grant. This grant is available to all public
school districts and charter management organizations in the State of Tennessee
through a competitive application process. Districts interested in applying
for a grant will find all relevant materials on the State of the Arts
website. Applications must be submitted through the online portal. Paper
applications will not be accepted. The application window opened on Wednesday
August the 1st and the deadline to submit proposals is Friday September the
28th 2018 at 4:00 p.m. central time. Districts will be notified of the status
of their proposal no later than Friday December 14 2018. Now, let’s discuss the
awarding of grants. Beginning with the 2018-19 school year, three-year grants
will be awarded to eight school districts – one district from each of the state’s eight core regions. Awards may range from
fifty thousand to two hundred thousand dollars depending on the size and scope
of the grant proposal. Now, let’s explore some of the criteria for the 2018 music
grant. The grant proposal should aim to serve all students or a subset of
students within the district. Districts should prioritize programs that meet the
needs of students with no or limited access to music education. The proposal
should demonstrate curricula and delivery systems that are aligned to the
needs of students in the district. The grant proposal should contain a thorough
needs assessment that indicates both the strengths and deficiencies of the
district’s music education programs. Districts should commit to developing a
strategic plan for music education that includes measures and efforts for
program sustainability beyond the grant period. The proposal should include a
Community Engagement plan that detailed strategies to foster stakeholder
participation and support for the music programs within the district. Please see
the application or request for proposals for additional grant criteria.
Now let’s review some application non-negotiables. The State of the Arts
music grant application must be submitted online using the web portal. You will be asked to upload certain submissions via a
spreadsheet template. You must use the templates provided on the State of the
Arts website. Any narrative responses should be limited to 250 words or less,
unless instructed otherwise. When answering the questions, if current year
data is not available, you may substitute data from 2017-18. Please note the 2018
music grant is a district level opportunity. Individual schools are not
eligible to apply. A signed memo from the director of schools authorizing the
submission of the application is required. Uou will upload this memo in PDF form as part of the application process. Here are
the nine sections of the State of the Arts 2018 music grant application:
district information, music program information, district strategic plan for
music and arts education, needs assessment and impact strategies,
proposed budget, monitoring and accountability, community support and
engagement, implementation and planning, and finally supporting attachments.
Collaborating with the music educators in your district will be essential to
creating an aligned, purposeful, and competitive proposal. Music educators can
help provide context for specific questions about music programs. Needs
assessments should be completed as a team with music educators from all tiers
and grade levels that you serve. Music educators will help provide viable input
for impact strategies and budgeting. Many of the questions contained in the
application serve as an information gathering measure and allow the
Tennessee Department of Education or review panel to understand background
and establish context for your proposal. Do not assume that an answer of no or
answer’s lacking depth due to a lack of current district structures and support
will automatically disqualify your proposal. A focus of the state of the
Arts Initiative is to increase district capacity and structures to support the
Arts. Now, let’s discuss how to create a needs
assessment. For this portion of the application you will want to use the
needs assessment and strategies template. You must use this template as part of
your application on the first tab overview, you’ll see some basic
information about this template, including the steps you should follow
when completing. Under step 2, please refer to the linked opportunity to learn
standards as more information on how to assess the needs of your school music
program. On the needs and strategies page you’ll notice space to input both
identified needs and proposed targeted impact strategies. You’ll identify needs
for six different domains curriculum and instruction, materials and equipment,
professional development and educator support, staffing, scheduling and
facilities. In the proposed targeted impact strategies column, this is where
you will actually propose various strategies that align to your identified
needs. These would be things that the grant funds. Under each of the domains
you’ll notice for spots to select from a drop-down list and then two other spots
to prescribe your own strategies. Under the drop-down menu I have pre-selected two different strategies for these cells highlighting the
cell will allow you to access the drop-down menu. Hit the down arrow and
you’ll see a listing of various strategies that you can propose that
align to specific needs. Do note: it is not necessary for you to fill every
single cell. pay special attention to staffing
scheduling and facilities. You won’t be able to select strategies for these
three domains. After you’ve completed the needs and strategies tab, click on the
final tab on this template that’s the narrative. On this page you’ll type a
narrative this is to justify the strategies you have chosen and how those
strategies align to your identified areas of need. Be certain to illustrate
how these strategies will impact your music education strategic plan or short
and long term goals as identified in section 3 of the application. This
section may exceed the 250 word limit to create a successful proposal you will to create a successful proposal you will want to select purposeful impact
strategies. let’s take a look at some sample strategies and some tips for
budgeting. We have developed a strategies and budgeting resource guide. Please use
this as a tool to help you prescribe strategies and as you develop a proposed
budget. Make certain your strategies align to the needs that you identify in
your needs assessment. Use this guide as a menu of possible strategies. Your
district is welcome to think beyond this menu of strategies. Flexibility,
innovation, and creativity are encouraged. Do note all of the strategies listed on
this resource page are the pre-selected strategies on the needs assessment
template. Page 2 of this document gives some helpful tips for budgeting. You’ll
want to make certain that you identify income, including the amount you’re
requesting from the State of the Arts grant. Do keep in mind the fifty thousand
to two hundred thousand dollar total awards, also list any other grants
funding or partnerships that your district may have. It is helpful to
include letters of support from partnerships or organizations that help
support your music programs. You can upload these letters of support in the
supporting attachments portion of the application.
For expenses you’ll want to collaborate with music educators to speculate
anticipated expenses and amounts. Do remember that grant funds cannot fund
teacher salaries or capital improvements. If awarded the Tennessee Department of
Education and the review panel will set the amount of the award and will work
with the district to create a more in-depth, itemized budget. the application
evaluation framework is available for your reference and to serve as a guide
as you design a proposal and complete the application. Here are some additional
details about the application evaluation and review process. You are encouraged to review the
evaluation framework, or rubric, on the application resources tab on the State
of the Arts website. If you would like more information about the 2018 music
grant or the application process consider attending one of our upcoming
Roadshow sessions. The application Roadshow will focus on a lot of the same
information given in this webinar, but will explore elements of the
application on a deeper level. There will also be time for Question and Answer.
Roadshow sessions are planned in each of the eight core regions across the state.
Please RSVP on the website. Any changes in location, time, or cancellations will
be posted on the website and emailed to all registered attendees.
West Tennessee sites will be on August 20th 21st and 22nd. Middle Tennessee
sites will be on August 27th 29th and 30th, and East Tennessee sites will be
on September 4th 5th and 6th. For technical assistance with the grant
application or questions regarding the scope of the grant, please reach out to
Todd Shipley, the State of the Arts Program Director by emailing [email protected] Thank you for watching the State of the Arts 2018
music grant application webinar. We hope the information presented will be
helpful to you as you prepare the application and proposal.

Comment here