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TeachArtsOhio: Bolstering Arts Education Through Engagement

TeachArtsOhio: Bolstering Arts Education Through Engagement


All right, I think it’s time to get
started. It’s three o’clock. Hello everyone, thank you so much for joining
us. My name is Katie Monahan, and I’m a communications strategist here at the
Ohio Arts Council, and I’m pleased to welcome you to today’s webinar, “TeachArtsOhio: Bolstering Arts Education through Engagement.” Before I introduce our
presenter there are just a few things I’d like to go over. First of all,
everyone on today’s call is in listen-only mode. This just helps to cut
down on feedback issues during the presentation. So if you do have any
questions, feel free to type them in using your Q&A box on your control panel. We’ll incorporate your questions throughout the webinar and there will be
time for questions at the end as well. And if you have any audio issues or
trouble connecting, we recommend refreshing your browser. If that doesn’t
work, try logging off and then logging back in. And finally, today’s webinar is
being recorded and we’ll post the recording on our YouTube channel by the
end of business on Monday. So if you aren’t able to catch the entire live
session or you’d like to listen again you can find it there. So now on to our
featured presentation. Today’s presenter is our very own Jarred Small. Jarred is an
arts learning coordinator here at the Ohio Arts Council and he’s here today to
help us dive into the world of the OAC’s newest arts learning program – TeachArtsOhio. So welcome, Jarred, and the floor is all yours! [JARRED]: Thanks, Katie, for that marvelous
introduction. I appreciate it Good afternoon everybody online,
listening, if you’re catching the recording, thanks for catching that. It’s a pleasure
to be with everybody this afternoon We’ll talk a bit about, as Katie mentioned, the OAC’s newest arts learning program called TeachArtsOhio.
So with that, we’re gonna dive right into things. I will say if you’ve got any
questions as we move along feel free to just type them into the open question
box – no need to wait till very end. We kind of check them periodically I think,
and answer them as needed. So let’s get rolling.
Like I said, today we’re going to talk about TeachArtsOhio, the Ohio Arts
Council’s artist-in-residence program for schools pre-k through 12. Before we
do that I do want to give just a bit of an overview of the Ohio Arts Council as
a state agency and the mission of the Ohio Arts Council is the state agency that funds
and supports quality arts experiences to strengthen Ohio communities culturally,
educationally, and economically, and today we’re going to focus on that second
bolded word- that last sentence there educationally. And vision: the vision of
the OAC is to provide leadership and voice for the arts to transform people
and communities. We certainly think that through one of our programs and these
all of our programs, but especially Teach ArtsOhio. It does just that – to transform
entire education communities around the state. If you’re curious of who we are
as a state agency, you can see a couple numbers here. The budget of the Ohio Arts
Council ranges about $14 million annually allotted to the, by the
Ohio legislature, and that comes to be about $28 million dollars per budget
biennium, and about one million dollars is received from the feds at the National
Endowment for the Arts, and zero dollars of this federal money is spent in admin
cost which we’re pretty proud of and we love saying that one dollar of OAC
funding leverages about 44 additional dollars in communities across the state.
So we’re happy about the fact that organizations and schools and artists
really leverage these OAC grants for additional funding opportunities and and
outcomes in their communities, both financially and otherwise. So we’re happy
about that match ratio. And just to give you kind of a sense as to how many
grants this agency makes on a yearly basis, this past July the Ohio Arts
Council granted about 680 funded grants to Ohio schools and school districts, to
Ohio artists and Ohio nonprofits – a pretty significant number. And certainly
a part of that number was our TeachArts Ohio program. We’ve got a couple lovely
faces here on the screen in front of you. We’ve got our executive leadership. We’ve
got Donna Collins is our executive director and Dan Katona, our deputy
director, both at the helm of steering our ship. Both always love to hear from
the community and constituents so do do be aware that these are the faces of the
OAC many times, and also be aware that the Ohio Arts Council has an 18-member
board that is appointed by the governor and they more or less oversee the
running of the agency it can report from. Board members are around the state indeed. And
I wouldn’t be doing my Arts Learning office any justice if I didn’t also mention my
partner in crime, Chiquita Mullins Lee, both her and myself together manage the
arts education programs at the Ohio Arts Council. You can see both of us on the
screen there. You’ll get my contact info a little bit later, certainly, but
Chiquita is is my right-hand woman in all of our programs, everything that we
do here. So I want to talk about a bit about leadership at the agency but also
the fact that, gives some, give some credits to my coworker Chiquita, who
together we help again manage the arts education programs. But the reason why
I’m talking today is because I am kind of the program coordinator lead on TeachArtsOhio, the artist residency program. So with that, we’re going to dive right
into the program itself. TeachArtsOhio you can see it we kind of tag it as
customizable artists residencies for pre-k through grade 12 students in Ohio
schools. Before we get into the nuts and bolts of the program and then some, I want
to ask you all to do a favor, who’s listening right now. We’re going to take
a really quick poll. You’re gonna see it pop up on your screen right now. If you
would, could you just let us know which one of these best describes you as
your day-to-day work so to speak. So if you’re an artist, let us know if you’re
an art and administrator certainly click that button we’ll take about maybe 20 or
30 seconds to let you respond to that just so we get a sense as to who who’s
kind of in the room when inform our conversation going forward just a bit
but do take a moment outside click on that and also hit submit actually click
that radio button looks like we’re waiting on a few more attendees to to
submit give it about 15 more seconds thanks folks it’s just time for me if
you’re curious we’ve got a lot of hours of administrators in the room a couple
of who selected them other I please curious about that what kind of roles
you find yourselves in and perhaps we can involve that in the questions later
on but with that we’re going to keep going ahead the overlying kind of 30,000
foot view of teach arts Ohio more or less is meant to bring schools and
community organizations together with teaching artists to share engaging
personal high-quality arts learning experiences so it’s kind of important to
emphasize the partnership component between teaching artists and school
district and in some cases also on other community arts organizations to pull off
an effective artist residency in school and kind of one-two-three punch basics
on teacher arts of Ohio really it goes to support grants to award schools in
order to cover artist fees and 100 percent of the artist fees are paid for
using the OAC teach art Ohio grants so that really is the reason for existence
is support oh ohio artists in Ohio schools collaborating what schools to
create and implement some effective artist residency projects and one of the
primary components of Tetons Ohio involves teaching artists being in a
school for a bold school day meaning a teaching artist would come in at the
beginning of the school day when the bell rings and end or leave when the
school day of that bell rings again the teaching or this is kind of mirroring
what it means to be a full-time teacher in that school on any given day so it’s
not so much kind of a one-hour workshop or two-hour workshop or performance but
more so for deeper engagements for longer periods of time throughout the
school day and another component of teachers Ohio really involves
professional development for participating teachers and the wider
school environment so other teachers not necessarily involved in the residency
day today also administrators and principals and school board members we
think that this grant provides a wonderful opportunity to conceive some
pretty engaging professional opportunities for the wider education
community things like hands-on art making with other teachers things like
presenting at a school board meeting to demonstrate what it means to be
professional artists or to learn what it means to be an artist and even sometimes
allow the teachers or administrators to do some hands-on art making themselves
to learn what a what it’s like I supposed to be an artist you know in the
studio or working out in the community and painting or making ceramics so I
really think of as an exciting way to open up the walls of the arts classroom
and kind of let the outside in so to speak I feel so often the arts from the
music classroom or or a theater is it’s kind of isolated in a school it’s you
know in the far end of the hallway that not many folks venture to unless they’ve
got a good reason so I really love that component of
Charts Ohio program with these professional development components kind
of instilled and infused within the overarching program itself a little more
nuts and bolts behind teachers Ohio I mentioned it goes support longer term
and in-depth learning experiences ranging from just three days up and
through an entire school year but the grants themselves are provided on a
year-to-year basis so every year you can probably think of as per school year
every school year we would accept we kind of start a new cycle so to speak so
we’re right now in the 2018 2019 school year and we’re looking forward towards
2019 2020 so the cycle kind of refreshed itself every school year and if you’re
wondering there there is no cash match requirement meaning a school or district
wouldn’t need to put up $5,000 if you’re asking for a $5,000 grant there are
other elements of that so a lot of in-kind contributions can be considered
from schools because it does take teacher time and administrator time to
help plan things like this so we want to give want to recognize that certainly
but there is no required cash match so to speak and eligibility wise we’re
talking about Ohio’s public private charter and
parochial schools pre-k through Grade 12 so if you are a school recognized by the
Ohio Board of Education you would be eligible to apply for a teach arts Ohio
grant and application deadline we’re looking at a February 1 deadline and
that’s annually for the t-charts Ohio program and if you think it was really
quickly that is our next approaching deadline and applications I will say are
open now through February 1 at 5 o’clock p.m. so if you get out this webinar and
you have the spirit strike show you can certainly begin the application now
through February 1 I encourage you to start sooner rather
than later of course you know the closer we get to the deadline the more folks
start emailing and calling so to do yourself a favor certainly it helps to
kind of think further in advance not just with my teachers Ohio program but
in all the programs that we offer and so if you’re thinking well how long can my
residency last what’s best for me and when say it’s probably
circumstantial what’s good for one for school district probably might be better
or worse for another district but in general we kind of break out these
residency’s into five categories one the shortest residency being an express
residency which is within a single week again minimum of three residents full
residency days and then ranging through basic grading period full semester
academic year which to the real-ass about 36 weeks and the thing I love
about this is there’s a lot of flexibility and you know we mentioned
customizable at the beginning of this t-shirt Ohio was really meant to work
within whatever you thought was best in terms of timeline the only real
requirement is just a minimum three days and you could do anything from a one day
a week residency for an entire school year to two to three days a week
residency for a grading period or a semester and go from there we’ve had
some grantees do you know every Monday and Friday you’ve got this visual artist
who specializes in mosaic murals coming to the school and Monday’s a part has
become mosaic mondays or theater Fridays so there’s a lot you can do within this
program that kind of opens the doors to being creative and of course working
within your own scheduled one of the schedules of the school the school
district because we certainly recognize that scheduling can sometimes be an
obstacle or a challenge when you’re talking about schools and teachers so we
this partner I think response of that quite well there’s a point that I really want to
emphasize here and that is that the teacher at Ohio program really is meant
to supplement and not supplant arts instruction in schools and by that we
mean that we want to build up our teachers and schools and what they’re
already doing and teachers Ohio is not meant to help fund a full-time arts
teacher in a school there really is no substitution we think for a full-time
licensed or certified arts educator in the classroom however what we think this
program can do and does do is to supplement what’s already being done in
the classroom by these arts or science or social studies or English teachers
what they’re already doing and the curricula within which they’re already
working so we really want to emphasize the collaborative nature of the process
you’ve got a teaching artist who is an expert artist we like to say as well as
a teacher who’s well-versed in learning standards in the school environments
that they work in so it is really a collaborative nature and we want to
emphasize that point that’s teachers Ohio is not hiring an arts teacher or
replacing anyone we’re meant to fill a gap you know so to speak in a school’s
curriculum but really took to infuse arts integration aspects into it so it’s
a point that I think is worth missing and you’ll probably hear me continue to
say because it’s very sure and gets at the core of what this program is meant
to do and if you’re wondering about timeline you’ll see that on your screen
right now we’ve got a November 1st like I said applications are now available in
re which is our online grants management system I’ll talk about that a bit later
but this is a general timeline I mentioned that February 1 deadline
annually music like that come in and sometime in March
of 2019 we’ll be doing what’s called a peer panel review which is open to the
public and where all of our to start Ohio grants will be reviewed by a peer
panel and after that that is when applications get scored and then in July
which is just following our July council meeting is when we make award
announcements based on the recommendations from the peer panel and
then you have about until August 30th to kind of sign on saying that you accept
the grant agreements and after that depending on what how long your
residency lasts it’ll be paid the whole grant up front
or partial payment up front after you do your size net granting them and then
like I said in the 2019 2020 school years when activities are occurring so
again even though applications are open right now we’re looking at year ahead
into the next school year for school year 2019 2020 and generally speaking
projects would wrap up by the end of next school year and then we had what’s
called a final report deadline usually around July 30th of 2020 that’s
following all the projects when you would submit back to us kind of what you
did with the project what you know what went well what was so unexpected
outcomes or or happenstance this we can simply talk through the procedure is as
we move along here but that is kind of a basic outline of the teachers Ohio
program itself well I mentioned just briefly the peer panel review and the
application procedure and I want to dive a bit more into you know once you submit
this application or when you’re crafting your application what our panel is
looking for because again it’s not the OEC staff they’re scoring you per se
although I always happen to read what you’ve written it is the panel that’s
reading through and scoring accordingly when
what’s on yours with what you seen on your screen it really breaks down to
four distinct categories of what we call review criteria it breaks it out into
program quality community engagement how you’ll define and measure success and
resource management or how will the school or the Education Committee is
going to demonstrate a commitment to collaborative learning that could be
financially it could be through allocating space like a theater or a
gymnasium but you’ll want to become pretty intimately familiar with these
review criteria mostly because the panel uses this as a scoring guy but also
because these are the questions that you’re going to see when they start
reading the application they are going to almost mirror identically the
questions in the application and the review criteria so so we like to think
that we’re almost giving applicants the answer when we show them this review
criteria because we’re just asking the how at that point and if you are able to
address each of these individually the whole we’ve seen applicants do quite
well and I’ll talk a bit more about the review criteria as we look into the
guidelines a bit later but for now just be aware that these do exist this is
kind of what the panel is using it as their scoring rubric when they’re
reviewing applications and you’ll want to be certain that what how you craft
the proposal really keeps in mind this review criteria as you move forward and
throughout the process so I’ve done a lot of talking about kind of the nuts
and bolts ins and outs of the program t charts Ohio but maybe you’re thinking
I’ve got some ideas maybe you could use some ideas I wanted to call out a few
examples of what we’ve seen work really well around the state either their
current or past t-chart ohio grantees and i wanted to be sure i gave you some
concrete examples that might perhaps spark something I would
expiration on moments for you of what’s possible or perhaps to get you to think
a bit more outside the box because I think one of the exciting composer
teacher at Ohio to expand what’s being done or expand the idea of what’s
possible in the arts classroom or any other classroom for that matter so with
that I wanted to mention briefly just a few examples you’ll see on your screen
here we’ve got the Portsmouth City School District down there and side of
the county what they have done through teachers Ohio is what’s called a Human
Rights Garden is what’s been what the arts teacher down there has called it
and more or less what that is it is a gathering place for students and the
community writ large to kind of serve in a focal point that our jumping-off point
to discussing conversing or solving issues pertaining to problems facing the
Portsmouth community things like food insecurity or a lack of clothing you
might know that Fort Smith itself is a is a high need School District and the
art teacher down there has kind of responded accordingly
to develop this kind of space that the students can work in and base it on to
discuss these wider issues effectively on a day to day basis and it’s based on
the United Nations Human Rights Council recommendations so that was kind of a
jumping-off point and what the students did with their teachers Ohio Grant was
that they in the art teacher in collaboration with professional artists
really helped design this Human Rights garden from kind of a landscape design
view as well as with kind of the visual arts aspects that go along with it like
creating the benches some of the benches you really can’t tell the picture but
they are tile mosaics along with this humorous garden they’ve also developed
in person with their community stakeholders what they’re calling a food
pantry in the clothing pantry where members of the community can walk into
the pantry and just take what they need be it through clothing students included
and there is this through line of art throughout the pantry and the Human
Rights garden and the school and the art teacher utilized the teacher at Ohio
grant to develop the artwork and the artistic infusion necessary to pull
something off like this which I see on the left is a couple students painting
each other’s faces in a plastic building more or less that that is going to be
used as kind of a planter to painting in the Human Rights garden and food pantry
so you’ve actually got students faces at serving us as pots so to speak and
really you can feel they’re enjoying painting their faces in there but it’s
kind of part of this wider component of you know it being a community space
meant for everybody with an artistic flair certainly but may for and by the
students of Portsmouth this in that picture for the goods at Forsyth High
School so one of those examples I’d like to talk about certainly because this was
used to leveraging point that’s grant to engage on wider community partnerships
other local funders down there and the wider community and is really making a
pretty distinct and major impact throughout the city of certainly in the
school is a flash of inspiration so to speak but something of a unique project
that I don’t think many arts teachers have considered or know much about so
something I’m continually interested in another example you see on your screen
here some glass tile mosaics that have been affixed to the front facade of
Benjamin Logan middle school located in Pella file in Ohio and you see on the
right-hand side it’s the artist in the foreground and the art teacher in the
background they worked together to help design and carry out a mosaics project
with the students at the middle school so the students were involved
from the very beginning from deciding what the mural might look like through
creating it and by Korea I mean even using hammers to bash the tiles into
pieces of course using appropriate safety measures and all the way through
designing it and and fixing it’s the front walls and you can see in the
background of the picture on the right what the final product looked like it
really is a beautiful work of art that everyone that walks into a school on a
daily basis walks through and by and the teacher it tells me that when parents
come in for parent-teacher conferences or guests the school come in they look
at that and just marvel and you can see it’s a source of school pride really for
them inking the chance to work with a professional artist Ohio artists
throughout the whole process has been an incredible opportunity for students to
learn sort of the tricks of the trade of mosaic mural and mosaics in general but
also what it means to work together as a team to design something a bit broader
than the individual child so tell a lot about teamwork and also I’ll say one
more thing about this project that as part of it was a professional
development art night so to speak at a local bar and in the Bellefontaine
area where all teachers and staff of the school were invited to partake in making
their own glass tike tile mosaics so participants were asked staff and
teachers were asked to bring in objects we they’d like to have tiled and the
artist worked with them on tiling them please see everything from football
helmets to personal mementos to picture frames to a lot of college level robe
elio like OSU Penn book pendants or something like that so it was really
great to see what teachers got to do when it came to doing kind of
hands on our big activities and you had folks like custodians coming that work
in the school you had the principal come in so my other teachers so it was really
great to hear about that you know that this was an opportunity afforded for
folks to learn what was happening in the art room on a day to day basis what
their kids are doing and what they’re talking about when they say you know
mosaic mural it’s been a really I think a successful project that is ongoing
certainly one more example I’ll bring to your attention that’s not visual
archuleta but is related to music you’re looking at the front and back album
cover of the mid view high school singer-songwriter class it’s a CV that
they the students of the songwriting class has put together as part of a
teacher’s Ohio project that helped support a professional singer songwriter
in the Cleveland area and recording artists as well who came in to mid do
high schools music classes to help teach the kids the
ins and outs of writing songs and you know the music theory behind it and the
recording industry at large and all those good things that go into producing
an album many kids have not had a chance to think like this before or do
something like this so the choir teacher up there in mid view had this wonderful
idea to bring this professional recording artist into the classroom
teach them how to write what to look for and then I’ve actually turned over to
the children to actually write songs themselves and they record those songs
as a professional artist recording studio and you would be amazed when you
turn over kind of depend so to speak to students and you’d ask them to write
about really what summer on their mind and put it in a song format or into
music you’d be amazed what what these kids come up with it
touch their heartstrings a bit gives you a ton of hope from the future
and what I really loved about this project was that after the kids
submitted their their siblings and their recordings the choir teacher actually
then turned it over to the teachers at many high school to select or to vote on
these songs that they wanted to include in this school album and I thought that
was a really unique and engaging way to include the wider school community and
environment and staff certainly to have kind of a hand in the final project so
again it was really a whole community-wide school line effort to get
this album off the ground and took the work out certainly the artists and the
kids it is I mean it’s not something that usually children are exposed to or
if they are in school and it’s not as in-depth as this could be or as we see
here as it was so a lot you can do with things like this these are just three
kind of examples that stick out at me as being great opportunities to consider or
to use as kind of a jumping-off points but with that I’m going to move away
from the examples and talk just a bit about the artists themselves who are
typically involved in teach arts of Ohio you might be wondering who these artists
come from would you have to pick from a certain list and for that I want to
mention that the Ohio Arts Council does make available what we call an arts
learning artist directory and that is on our website and I can go right now
actually you can see on our website that if you just go to OECD I’ll gov under
resources directories and databases it’s the very first one first one artists
directory you’ll see on the left-hand side of my screen a list of artists who are more or less open for business are
open for collaboration with schools and school districts around the states we
can take the visual arts for example if you’re looking for a ceramicist you can
kind of scroll through these artists here one thing I’ll mention is that
these artists visual arts and otherwise is a statewide artist directory so not
just folks based in Columbus or Cleveland or Symantec we’ve got artists
from all around the state and all corners so if you’re wondering mean
alerting a star in terms of picking artists this will be one good resource
to maybe use again you can scroll through a multitude of artistic genres
from music and creative learning to design dance theater and the traditional
and folk arts all all definitely a resource you’d want to consider
along with our director of the OAC website I do want to call it was
attention to a couple other organizations in Ohio that have similar
artist rosters and one is the Ohio Alliance for art education you can see
their logo on the top left right here but the Ohio diversification also has
their own roster based on like ours artistic genre you can click and click
through and see what kind of artists are open and and looking for collaboration
efforts you can scroll down here and really I think the one key point here
with the Ohio Alaska Education rosters it’s Columbus or special Ohio based
primarily although do have folks or on the state there is a probability of
majority of folks are in the Central Ohio area if you’re in the Cleveland
area you’ve got the center for arts inspired learning they’ve also got their
own roster of artists a goodness center for arts inspired learning they do a lot
with teaching artists you can scroll through their offerings as well for
artists who are working in schools or interested in working in school so that
is our that’s our arts living directory on the whole the other option if you’ve
got a project in mind or something you want to
you can just give me a call I am always happy to think through with you the
kinds of projects you envision or want to implement and together we can help
find the right artist who’s got the right experience working with children
and in schools and who’s doing what you want to do as well so I’m always happy
to talk through the possibilities or perhaps names come to mind so do give me
a call you’ll see my contact information it’s on a website that’s also will be at
the end of this webinar but I’m always happy to serve as a resource – if you’ve
got anything in particular they’d like to accomplish so we’ve
talked about the artists and we’ve talked about the grant application
process of bits and some examples I do want to mention one more thing about the
teaching artists they are not required to select from any particular list
the only real requirements I would say would be that they are a working
professional artist who has education experience working with children in
schools and what that looks like can vary and it does vary a bit but we do as
part of the application process want to see you know artist resumes artists
experience in schools the artists depth and breadth of work
samples to demonstrate to a panel that you know this would be a good fit for
the school so just a quick note on the artist before I move on to how we apply
so before I do that I want to stop and see if katie is intimacy irrelevant and
really off for just a bit so I’ll stop there now I just there’s a question kind
of related to the artist I thought we’d ask do artists need to undergo a
background check as part of teachers Ohio good question so artists are
teaching us are treated as a vendor or a contractor when it comes to the artists
work within a school district so that means that the artist would need to go
kind of the standard route of being a contractor with school district and most
often probably all the time I would say that doesn’t involve a background check
of some sort so we do make it a requirement or an expectation as part of
teach parts of Ohio that every artist going into the school that’s being
supported through the teach art so hyoe grad is going through a background stand
‘red background check with like the local police department of some sorts or
whatever processes that a school district would have in place perhaps for
a new teacher or get a contract there would be the same situation here with
the artist so it’s a good question if people let me never get any other follow
up with that but in general I would say the artist is a contractor with the
district even though they’re being paved throughout through this’ll teach arts
Ohio grant you’ll want to make sure this artist does get that required background
check before I started working in the school okay great so they just wanted to
remind everyone also you’re more than welcome to use your cue a box to ask
questions throughout we’re happy to pause and address them like we just said
and I think that’s it for now so carry on Sharon so I want to talk just a bit
if you if you’re interested in applying or you know someone is interested in
applying a school or if you’re a non-profit who’s curious as to how you
could work with the school and making this all come to fruition with the
teacher at Ohio Grant before you apply I would certainly encourage everyone to
review the teacher at Ohio guidelines which I mentioned a bit earlier on but
the guidelines more or less give a pretty in-depth overview of what the
program intends to do or how it works I talks a bit about eligibility it also
mentions that review criteria I had briefly talked about earlier on as well
those guys are kind of your Holy Bible so to speak as to how the program works
and kind of how to craft the best application you can and I’ll show you
really quick where you can find the teacher to Ohio
they are like most things on our website and I’ll show you where you can find
them if you go to our homepage you can click on the grants tab right there
scroll on down just a bit and you’ll want to look under the arts learning
drop-down menu you’ll see arts partnership is one of our education
programs and teachers ohio’s guidelines are right here you can click on the PDF
it will open up what the guidelines look like I just a quick just a couple of
pages just kind of some guidance as to what we’re talking about when we say
teach arts Ohio give some tips on how to play it for the residency experience it
also goes into some details on how to actually apply for the program itself so
I would encourage you to give us a read there’s a review criteria – it breaks it
down into some permit categories like points with the panel we end up using
but I give those guidelines a read there is the timeline for each year’s project
so this guidelines are actually revamped the next couple of years on teachers
Ohio funding so give those guidelines a read and also before you apply I would
say you’ll want to give me a call if you’re a school or a school district
that has never applied to the Ohio Arts Council for grant funding before you
will need to call us in order to get into our our Artie’s system it’s our
arts management arts grant making system so to speak and we need to set you up
with a profile in your school the profile before you are able to actually
start the application to run a 2 minute process all we really need is just the
name of who is going to be writing the grant and the school districts employer
identification number or the federal tax ID number for tracking purposes on our
end so we’ll just need some of those pieces information we can get you going
and all set up pretty lickety-split and it’s worth saying that every application
submitted to all of our programs not just teachers Ohio but everything is
done through our Artie system and that is kind of a non-negotiable at this
point we are moving away from hardcopy grant applications and hard copy grant
archives so everything is digital and we certainly encourage all folks if you
haven’t probably already a ticket and touch with us but particularly if you’re
a school or a school district you’ll definitely want to give us a call before
diving into that grant writing process as it is a um it’s a requirement before
you can start your your grants and there is my contact information right there
again you see my phone number my direct line and my email it’s against on our
website but there it is just for um for note-taking purposes so I’m going to
kind of switch gears a little bit now and talk just a bit about grant writing
and you know I’ve done these presentations in the past and a lot of
participants have mentioned well it’s great that you talked about the program
and the guidelines and all those wonderful resources but you know I’m a
first-time grant writer or I don’t have much experience writing a grant can you
help me out and the answer always is absolutely because here at the Ohio RS
cosworth kind of a bread and butter myself and probably most folks here read
a lot of grants and hear from a lot of people in the field and so we’ve kind of
we’ve learned a thing or two and it comes to crafting the applications and
writing the proposal so I did want to touch as part of this webinar just a bit
about things you should be keeping in mind when you’re writing a grant perhaps
you’re a first-time grant were to yourself if you’re a teacher or a
principal and are interested we’re happy to make some tips available to you so
with that let me dive a bit more into this just took us and Trish the trade so
to speak and it won’t come as a surprise likely that before you apply you’ll want
to again I guess I can’t say this enough is to read the guidelines themselves it
will give you a fantastic overview of everything in the program it
and also I mentioned the review criteria I want to make sure you’re addressing
that kind of bullet by bullet so to speak and also if you’ve ever got a
question if you’re in doubt always always always please feel free to give
me a call or anyone hear a call will connect you to the right resources we
really pride ourselves on accessibility here at the Ohio Arts Council but if we
don’t know an answer to a question we will find someone who does oftentimes
it’s someone in-house a staff member we’ve got a great staff here but if
you’ve got any question or teacher and self-application in general just give me
a call I’m always available to answer any questions and before I advance on
the next slide I want to claritin there is kind of some more detailed grant rank
tips we do make available when you’re you’re crafting your application you can
find it again on our website if you go to our homepage I always say at Ohio dot
go click on that grants tab again on the right hand side of your screen there’s
actually we make available a grant writing tip sheet you’ll see it right
here it’s a clickable PDF and it brings you
up to a couple pages of tips to write a great application you say some of the
things that touched down so far some things that get a little more detailed
on some kind of like I said tricks of the trade that really piqued the panel’s
attention to this beacon that would bode well for a high scoring application so
you can get though the tips these are pretty Universal the summer are unique
to the OAC some are a little more generalized but I would say give it a
read before you craft or if you’re just interested in grant writing we do want
to make that resource available to folks certainly and one more thing before I
move forward you know actually I will I will continue onwards and I will just
start talking about if you’re if you think you’re prepared to start wearing
the application you know what would you say when you’re starting when you’re you
are we’re starting to write the app what would you want to keep your minds
and I would say these are kind of the top six so to speak ideas you should
probably just give some consideration to I won’t read them all but I think a few
that pop out of me include assuming and that nobody ringing application does
anything about who you are or where you come from or I mean this isn’t your
school where the children you work with we do pride ourselves on putting
together a pretty pretty great peer review panel of art educators in my
instance and artists were on the state who who know their stuff and who can get
a pretty successful and quality review of each application but it’s always good
to assume that no matter who you’re what you’re applying through that to kind of
start from square one and summarize and then write about yourself and your
school and your ideas assuming that there’s not much known about kind of who
you are I’ll say one more thing about this slide it is to have someone else
read your application for you know by a third party we say here but even a
fellow teacher or another artist who might not speak the same language as you
we tend to want to shy away from using too high high tech or highly involved
educational terms I would say it’s nice to reference learning standards and
there are proposals for arts education grants here at the OECD we trying to
allow it to connect to the grant between Ohio’s concept learning standards so
that’s something to keep in mind in terms of technical grant writing and
technical language but in general were we definitely encourage folks to seek
out other readers when you’re when you’re an immigrant because oftentimes
you’re doing it in kind of a silo and you know what to have a kind of a bias
to think through this with you and I will also say for me once you write or
draft an application for consideration at the Ohio Arts Council I and our
coordinators are all happy to give your draft application a full review if
you’re a new grant writer we want to make that available that option
available and in fact we’re always happy to do it
if you want to kind of submit your application for review we just ask that
you do it maybe two or three weeks ahead of the grant deadline so we’ve got some
time to give it its full consideration in the review on our end so it is a
service not a service but it’s something we just you know it’s part of our part
of our job here and probably what I love to do really is to help folks out when
it comes to to being as successful as they possibly can in writing these
applications because we do want to help out those first-time grant writers and
experienced great writers oftentimes who are in in the school of the school
districts or teachers who are not as a grant writing savvy we’re here for you
always happy to read what you’ve written there are there’s a button actually in
our a once you start writing your application to request feedback and
we’ll get notified of that and we can go from there we can have a conversation or
email exchange with just what our thoughts on your application itself
actually hit submit once you’re finished writing your
application we always encourage folks through all of our grant programs to
listen in on our panel meeting and discussion and again it’s open to the
public so if you’re located in the Columbus area we typically do them in
our offices downtown we also web our livestream at the audio of the of the
open panel so if you can’t make it to Columbus you can log on and listen to
the applications up for review it is a fascinating and incredibly compelling
experience getting to sit in on these panels or
listening to the panels to really understand where these different panels
are coming from kind of the common threads that might come up in reviewing
applications so we’d always encourage folks to do that panel days do differ
and they’re on our website on our calendar if you don’t know how a panel
again is in March and you’ll see on the March calendar and I would just
encourage folks if you’re interested in the teachers of hologram or otherwise to
seek out some panels to sit in on or listen to I can learn a lot and finally
if you’re not selected for funding the first go-round with next go-around
definitely try and apply again we do make available panelist comments to all
of our applicants they are available to you whether you’re successful in the
panel process or not you you will get a copy or a summation
of how the panel kind of perceived your application they’re kind of the
critiques and the strong points on every application you will receive that after
applying and we always encourage you to utilize that as kind of a springboard
going forward so before I keep going here I’m going to
take just a few minutes to maybe even walk you through what an actual teacher
in Ohio application looks like it is it’s online of course as I mentioned I’m
going to pull one up here it’s an example one so it’s not going to pull up
anyone applying or who’s done so in the past but let me pull up kind of what you
would see when you’re starting to craft your application let me take a second
here to log in again it looks like the system timed out now that’s great sure a
few folks was I try one more yeah well I’m not sure why it’s not
working let me try one more thing sugar okay yeah let me pull up what what
you might see when you’re starting to apply for a tutor until final grades so
this is just with again a sample application what it looks like once
you’re into the system itself so you’ll see some tabs at the very top here you
scroll down it’s got some instructions for filling out the application in our
tea and we like to think it’s pretty simple well you’ll be asked for a
product title and project start and end dates and getting it to a couple more
details school districts are fiscal agents you’ll click none of that our
schools are a couple other nuts and bolt questions this is kind of get to the
heart of the application if you have residency information tab it asks you
know the kind of category you’re interested in applying for the express
all the way through academic year talk to somebody ask you for the discipline
they are interested in doing again got a host of menu options to choose from it
also asked if you’ve selected an artist it’s okay if you haven’t if you have
we’re interested in knowing their name if you haven’t no biggie was it leave
that blank then we’ll ask for some demographic and
instances of some about your school the bulk of the application they would say
is on this narrative tab right here and that is the proposal I’ll call it but
this is what I was referring to when I was talking about the review criteria
you’ve got these questions that are pertaining to the review criteria almost
verbatim almost verbatim and you’ll want to utilize these boxes below to respond
to these bulletin questions I will say that if you respond to each of these
bullets you have a great chance of certainly peaking the panel’s eyes in
interest but also of addressing this review criteria that I keep emphasizing
but you’ll see as we go along they’re broken out into bulleted questions just
take a bullet by bullet I would say and and go from there you’ll see
defining a measuring success again the questions are almost verbatim to what’s
on the review criteria what panels are being asked to to score you there is a
resource management section too so now this again the narrative portion
up here it’s the bulk of the of the application that will probably take you
a decent amount of time compared to the other ones but we like to say that this
the application of seven is just five questions and includes a summary bit of
detail here and that’s about it the budget section itself you can open
up your budget section it’s not too involved we’re just asking you to talk
about how much money you’re looking to request based on the number of days
you’re looking to have the artists in the school so that would be going to
your artist your OAC request there’s instructions up here I won’t get into
them now but um the budget itself is is rather basic in this total residency
budget and the School District column it’s just the dollar amounts you would
assign to those in-kind in-kind donations so to speak of teacher time
administrator time and others down here it also supplies a material so if you’ve
got the school who once is okay to purchasing paintbrushes or the tile
mosaics you could put that on the school districts line so that’ll be a quick
overview of the budget and what it looks like in the element ooh one more tab
here it’s called the support materials tab it looks like a laundry list of
things we’d like you to include in the application I promise you it’s not as
foreboding as it looks these are just suggestions of things you
might want to consider that would augment your application things like the
biographies of teachers or other folks involved in the residency so you’d want
to include some learners of support from school district personnel let your
superintendent or principal if they’re not actually writing the grant they
could certainly write a quick letter of support you
throwing their echo late that the idea of having an artist in the school other
things like if you at the school have forgotten any press artistic or
otherwise you certainly want to include that and so any kind of evaluation or or
I would say letters from students or or parents are great as well kind of
throwing their weight behind the proposed project and then down here we
also talked about the teaching artist support material I mentioned that a
little bit earlier but if you know who you want to work with when it comes to
the teaching artists you want to pay special attention to this section down
here we would want you to include things like the teaching artist bio or resume
some kind of a view support material that demonstrate you know tells us the
panel who the teaching earnest is and kind of a vote of confidence that
they’ll be successful in the classroom it’s also really helpful to have a
teaching artist letter of commitment saying that they fully commit to the
terms of what’s being proposed here in the number of days of the residency that
doesn’t need to be anything fancy or an official letterhead just something short
and brief saying that they the artist is is willing and is looking forward to
working with the school and school district and then finally I photograph
the teaching artist just to keep things in line on my end quite frankly of who
we’re talking about here so it’s helpful to have that in for the panel to see so
that’s the support materials successful applications are ones that offer a good
deal of opportunites and overburdened amount to put on Pamela so you’ll want
to kind of strike a balance of how many chose what you include and kind of be
cognizant of the chiasm shows you throw in there but do be aware that this is a
tab that you’ll want to pay attention to between that the budget and narrative in
the residency tab that’s about that’s the bulk of the application right there
after you’re done you’ll you’ll want to preview it and submit and that’ll be
that you will have applied to the teach art so a program and we’ll be in touch
following that so that is the teachers Ohio in a
nutshell if you’ve got any questions on that for the time being I see we’re
almost approaching three o’clock but feel free to utilize the question dialog
box in zoom and we’re going to keep trucking along here
I’ll leave two times Ohio at that again you can always give me a call if you
want to talk more about the program any projects you have in mind or just to
talk in general we’re always happy to hear but there’s one final event we want
to make everyone aware of who’s listening and that is our ally ORF
council arts impact Ohio Conference happening in just a few show we I’ll let
Katie talk a bit more about that sure so if you actually want to learn more in
the arts ed realm we actually have a workshop session dedicated to crafting
artists residences in schools at our upcoming conference which takes place on
December 5th and 6th at the Hilton here in downtown Columbus there’s still time
to register and we would love to have everyone join us for the two full days
of thought provoking discussion centered around the exploration of the
intersection of Arts lots of plenty of networking
opportunities performances and nuts-and-bolts workshops that address
topics facing artists arts educators and arts administrators so we have a
wonderful lineup of presenters and the full agenda is available on the web page
which is listed here on your screen and you can go there find out who our
speakers are look at their BIOS see see some of the agenda register for the
conference and also book in our hotel room block which closes on Monday so if
you’d like to get in on that we’d encourage you to do so Monday November
19th I think unless you have anything else you’d like to add Karen yeah
nothing bad in the conference oh thank you I want to yes we I want to emphasize
actually Katie’s point that there are there’s going to be a session at our
conference on crafting and designing your own artist resume
in school so you’ll hear from a few folks who have been successful at from
artists and teachers it would serve as a great kind of next step if you’re
interested in designing your own residency in a school or otherwise for
that matter to come here at that session it’s something that you’ll definitely
want to UM to be key in on so to speak I know we’re at 4 o’clock I’m wondering if
you’ve got any any questions maybe some quick questions we can answer or respond
to in the next maybe minute or so and then we can maybe leave it at that but
Casey we have many things on the screen here you see coming in from folks yeah
sure um can you talk a little bit about how competitive the teachers Ohio
program is I mean yeah yeah so the question is if I’m understanding it
properly its how competitive is the grant process itself and I’m gonna read
through the lines here a little bit and think if you apply what are the odds
that you’ll get funded maybe even how much so that will be funded so I will
say with teachers Ohio being in its second year of of the program we’ve gone
through one full cycle of applications those projects are happening right now
we received 48 applications total this last go-around and we funded
a total of 42 applications 42 out of 48 actually received full funding so there
is no partial funding with 2/3 Ohio whatever grant amount you asked for and
if you’re successful in securing your grant you will be awarded that full
amount pending you know signers and grant agreements but it’s a good
question we’d like to think that teachers Ohio would it be an art
education program I’d like to say that it’s it’s not less competitive but you
your odds are a bit higher to to really become fully funded I’ll say and really
uh get the resources needed to implement your project wholly you know and all
ways that you see fit through this grant so yeah the competition
it’s always worth considering because you do go to a peer panel but we have to
think that stats are in your favor I suppose come to this program in
particular so it’s a good question and I’m not sure if other time for any more
questions I’ll let KVUE be the decider on that Katie do we want to take any
other questions or um so see let’s take this one um can multiple schools in a
school districts apply for a teacher teach arts Ohio
grants multiple schools of school district can apply for a two times Ohio
grant they would actually become two separate applications so if you think
about it this way you should think that it’s one school that’s applying it’s one
application and that might mean you’ve got two schools doing two entirely
different projects with different artists let’s say for Columbus City
Schools they’ve got multiple schools applying doing different things they
would apply as to two applications separately if you’ve got a teacher who
is working at multiple schools you know as often the case with arts teachers and
they’re working through their mornings at the middle school in their afternoons
at the high school that would also be to several applications because we think
that there’s a lot to be said about the different school environments that you’d
be crafting an application towards or a different population of students so if
you’re one of those teachers who does work at multiple school but want to work
in the artist across all of your classrooms it would be two separate
applications and there’s a particular way you could go about crafting it that
I’m happy to kind of walk you through how that how that would look give me a
call certainly we can we can talk about it more but if you just want to think
about it as if the artist is at two schools can be two applications from one
school one application each no no matter the districts or anything else really
okay I think we have time maybe for one more
can you talk a little bit about sustainability and t-charts Ohio and how
can schools ensure that ensure there’s that continuity and support year after
year with the project right I would guess that came from the fact that
because the one year program there there could be conservative sustainability or
questions surrounding it well it’s true that teachers Ohio is a one-year grant
it is always really fascinating to see how current and past grantees build on
what they’ve already established in the school and I think there’s a lot to be
said about teaching artists who in the school and who the children are familiar
with in terms of continuity I think that’s a strength to one’s application
if they want to apply to give and in fact we’ve got a lot of grantees who do
come in for funding or multiple funding cycles I think the key is that you would
want to demonstrate how you intend to build on what you already done and it’s
not so much a written repeat and as I am rinse and continuing to build on that so
I would certainly encourage you not to be concerned about sustainability
although it’s always good to keep in mind from a strategy standpoint but we
always accept those for future that’s Ohio we do accept funding from schools
that they’ve been funding before they’re treated just as anybody else and they’re
perhaps even well suited because they’ve been through the process already and
they can speak to what they’ve learned and kind of again it’s kind of a
building blocks and I think really makes an application stand out create well I
think we’ve definitely come up on time here that does it for today Jared thank
you for guiding us through the basics and actually taking us into already to
see kind of what to expect once you get in there to actually write your grant
application I think it was really helpful hopefully after this will well
get quite a few applications from today’s attendees we look forward to
seeing like what you’d come up with thank you everyone for listening in
today next up it’s tis the season for grant applications tune in next month
when we’ll be chatting with a few of our other program coordinators about our
other OAC grant opportunities so thank you everyone and have a great rest of
your week

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